Issuance of Certificates

Students must observe the following regulations concerning use of their student identification cards :

a. Students must not lend their student identification cards to others.
b. If a student's identification card is lost or stolen, or when information on identification cards must be changed, the student must immediately apply for a re-issuance of a card.
c. When a student's status at the University changes due to graduation, completion of courses, transfer to another university, withdrawal from the University, or dismissal from it, the student must return his or her student identification card without delay.

If a student's identification card is damaged or lost, or when the information on the identification card needs to be changed, the student must immidiately submit an application form for re-issuance of the card, in order to obtain a new identification card.
Please understand that it will take about a week to issue a new identification card.

To obtain the following certificates, use the certificate issuing machine located in the Student Affairs Division. AINS account (student ID number) and password are required for issuance.
Note: Student Affairs Division opens 8:30 - 17:00(weekdays)

- Certificate of Enrolment (Japanese/English)
- Transcript of Academic Performance (Japanese/English)
- Certified Medical Examination Data Record
- Certificate of Expected Graduation (Japanese/English)
- Graduation Certificate (Japanese/English)
- Certificate of Expected Completion of the Graduate Program (Japanese/English)
- Completion Certificate (Japanese/English)

Graduate students who need a certificate of graduation (undergraduate course) are required to apply for it at the Student Affairs Division.
　Please download Application for Issuance of Certificates, fill it out, and submit it to the Student Affairs Division.
　Please pick up your certificate at the Student Affairs Division in the afternoon or later on the next business day.

Note: If you need a letter of recommendation to find a job, please check the link below.
Please see the About Letter of Recommendation

*Students who have graduated or completed programs should refer to the items noted below in case any of the certificates listed above are necessary.

When a student's/guardian's/guarantor's address or phone number changes from that registered at the time of enrollment, the student must submit a completed "Notification of Change of Contact Information(Student/Guardian/Guarantor)."

If the student's guardian or guarantor, as registered during the student's enrollment, dies or there is a change in the guarantor's address or other registered information, the student must submit a completed "Notification of Change of Guardian/Guarantor".

If a student changes his or her name or permanent address in the family registry reported at the time of enrollment, the student must submit a completed "change of name form" or "change of permanent address in the family registry form."

If a student requires a commuter certificate in order to obtain a public transportation pass, the student must submit a completed application form for a commuter certificate. The certificate will be issued after 1:00 p.m. following the day the application is submitted. If the next day is a Saturday, Sunday, or a national holiday, the certificate will be issued after 1:00 p.m. of the next business day.

If the student needs a student discount fare coupon, the student must submit a completed application form for a student discount fare coupon. The coupon will be issued after 1:00 p.m. following the day the application is submitted. If the next day is a Saturday, Sunday, or a national holiday, the coupon will be issued after 1:00 p.m. of the next business day.
Before using the discount coupon, please note the following:

1. The discount does not apply to tickets for one-way trips of less than 100 km.
2. The discount coupon is valid for three months from the date of issue. However, discount coupons issued for students in their final academic year are valid until the last day of their enrollment (graduation day).
3. The discounted rate is 20% off the regular fare.

If an application for a group tour must be certified by the University, the student must submit a request form for a group tour application sheet along with a written application for a group tour.
The application sheet will be issued after 1:00 p.m. following the day the application is submitted. If the next day is a Saturday, Sunday or a national holiday, the application sheet will be issued after 1:00 p.m. of the next business day.
Before using the group tour application sheet, please note the following:

1. The application sheet can be used for groups of 15 or more students that will be accompanied by a faculty member of the University.
2. The discount rate is as follows:
   Railways and ferries: 50% discount / JR buses: 20% discount

3.In principle, the application sheet must be submitted to the station, the tourist center at the station, or a major travel agency at least
14 days before the trip.

In order to establish an organization for which activities will be conducted officially on campus, it is necessary to appoint 2 representatives and select 1 advisor from among professors, associate professors or assitant professors of the University. An application to establish an organization must be submitted to the Student Affairs Division and also to the Student Association.

An organization that intends to continue its activities must submit this application form to maintain an organization by the end of May every year. Failure to submit such an application will be regarded as the organization having been disbanded.

Students who intend to take part in off-campus group activities or meetings that use the name of the University, including training camps and games played away from the University, must submit an application form for group activities and meetings at least 3 days prior to the date of the activity. Please note that those who don't submit this form in advance are not covered under The Personal Accident Insurance for Students Pursuing Education and Research.

Students who intend to display posters, billboards, etc, on campus must submit applications for displays on campus, along with the actual posters or billboards to be displayed, and obtain the approval of the facilities manager.

Students who intend to distribute handbills or other unofficial documents, drawings, etc, or to undertake a campaign as a petition or a fundraising campaign, must submit an application form for distribution of unofficial documents on campus together with the actual materials to be distributed. In addition, they must obtain the approval of the facilities manager.

Please follow the "The University of Aizu Guidelines for the Handling of Student Absence" or "The University of Aizu Graduate School Guidelines for the Handling of Student Absence" to complete the procedure.

To use a lecture room for purposes other than classes, hand in the predetermined request form, "講義室使用願 (Request Form for Use of Lecture Rooms)," to the Student Affairs Division by 4:00 p.m. on one business day before the intended day of use, and obtain the approval from the Director of the Student Affairs Division.On-the-day reservations will not be accepted in principle.

For avoiding damage to information processing equipment, eating and drinking in lecture/exercise rooms are prohibited. Your cooperation in maintaining good conditions of University facilities and equipment would be much appreciated.

The University of Aizu Koen-Kai (The Supporter's Association) provides sports equipment for the benefit of students. Students who wish to borrow sports equipment must record required information on the designated equipment rental notebook.
The Supporter's Association offers mainly the following equipment.

* Softball sets
* Table Tennis sets
* Badminton sets
* Soccer balls
* Volleyballs
* Basketballs